Child Protection Policy - Embassy Camps

Child Protection Policy

Last Updated: September 23, 2026

At Embassy Camps, we work with students aged 9 to 19 across all our international programs, including our camps and excursions in Malaysia, Singapore, Bali, and Dubai. This policy applies to every Embassy Camps location and program worldwide, present and future. Every family who sends a child into our care is trusting us with something far more important than a great summer memory, and we take that trust seriously in everything we do, wherever in the world our camps run.

This page summarises our Child Protection Policy (CPP), which governs how we prevent, identify, and respond to any risk to a child’s safety or wellbeing. It applies to everyone connected to our programs globally: our own staff, seasonal Teachers, Camp Counselors and Camp Helpers, Tour Guides, transport providers, host venues, and any other partner who comes into contact with our students, regardless of country.

Who we are

Embassy Camps is an independent international youth education provider, committed to strict political and religious neutrality, non-discrimination, and transparency. Our work is guided by four core values: Responsibility in how we deliver programs and student care, Impact on the communities and students we engage with, an Enterprising spirit in how we solve the challenges of international youth travel, and Inspiration through our standards and advocacy for child safety.

What guides this policy

Our Child Protection Policy is built on recognised international and industry standards that apply consistently across every country in which we operate, including:

  • The UN Convention on the Rights of the Child
  • The WYSE Travel Confederation “Stay Safe” safeguarding requirements
  • ISO 21001 (Educational Organizations Management Systems) and ISO 31000 (Risk Management)

While local laws and specific reporting authorities differ from country to country, the standard of care we hold ourselves to does not change. Five principles run through every decision we make, everywhere we operate: the best interests of the child always come first; every participant is protected equally regardless of background or nationality; children have the freedom to speak up; we actively listen to what students tell us about their safety and comfort; and students are involved in their own safety through clear briefings.

Recognising the risks

Camp environments bring together adults and children in positions of trust, and travel and group activities carry their own risks, wherever a camp is held. We’re upfront about that: any relationship involving trust or authority creates a power imbalance, and our job is to manage that imbalance through strict professional boundaries, not to pretend it doesn’t exist.

Our policy defines child ill-treatment broadly, covering physical abuse, sexual abuse, sexual exploitation, commercial exploitation, emotional maltreatment, negligence, and child labour. We hold ourselves to a minimum staff hiring age of 18 across all locations, and any part-time roles for younger helpers must never interfere with a young person’s own education or development.

How we screen the people who work with your child

Nobody joins Embassy Camps in a role involving contact with children, in any country, without going through the same multi-stage screening process:

  • Face-to-face or video interviews
  • Verification of professional experience and mandatory reference checks
  • Background checks or Certificates of Good Conduct, wherever they can be obtained under local law
  • Automatic disqualification for anyone with a record involving sexual offences, aggravated assault, or crimes related to child exploitation

This same standard applies to our local partners in every market. Transport providers, tour guides, and host venues must sign an ethical declaration accepting responsibility for child protection before we finalise any contract, and anyone with a relevant criminal history is excluded from contact with our students, regardless of location.

Standards our staff work to

All staff, whether Teachers, Camp Counselors, Camp Helpers, or Tour Guides, are trained on our Code of Conduct and this policy as part of onboarding, wherever they are based, and staff on excursions receive further specialised training. Some of the standards we hold everyone to, across every camp:

  • No corporal punishment or physical discipline, under any circumstances
  • Wherever possible, two adults present when working with children
  • No inviting a child into private staff accommodation, except in a genuine emergency
  • No personal use of mobile phones, cameras, or social media involving students
  • Any past or current charges or convictions related to child protection must be disclosed immediately
  • Staff must report any concern, however small, within one hour of becoming aware of it

Photos and media

We know parents care about where their child’s photo ends up, so this is treated carefully, no matter which camp it’s taken at. Only staff authorised by the Camp Director or our Communications team may photograph students. Images must be taken with consent, present children with dignity, and never reveal identifying details like full names or accommodation. Any photo used in marketing, brochures, or social media requires written parental consent, and every such image is reviewed and approved by our Communications team before it’s used.

If something goes wrong

We treat any safeguarding concern as a Serious Incident and respond accordingly, in every country we operate in. Any staff member who witnesses or suspects a problem is required to report it within one hour, to the Camp Operations Manager or Camp Director for that program. Reports from parents, guardians, or partners are just as welcome, and can go through the Camp Director or our official feedback channel.

Every report is investigated promptly and impartially, regardless of where it occurred. If a senior staff member is involved, the investigation is escalated to our Board of Directors to keep the process independent. Anyone who reports a concern in good faith is protected from retaliation, full stop.

Where findings confirm a breach of this policy, we act. That can mean formal warnings, immediate suspension, termination of employment, ending a contract with a partner organisation, and, where local law requires it, reporting to the relevant authorities in that country. While the core standards of this policy apply equally across all our destinations, the specific legal obligations for reporting and responding to incidents can vary by country, and we follow the applicable requirements in each location we operate.

Questions or concerns

If you have a question about this policy, or a concern about the safety of a child on any Embassy Camps program, please contact:

CONTACT US

If you have questions or comments about this Privacy Policy, please contact us at:

Embassy Camps
D-18-03 MENARA SUEZCAP 1.

NO 2, JALAN KERINCHI,

GERBANG KERINCHI LESTARI,

59200 KUALA LUMPUR

Tel.: +(60) 3-2287 4722

Fax: +(60) 3-2287 5722

Email: info@embassy.camp

This policy is reviewed at least annually, or after any major camp season, to reflect what we’ve learned and any updates to WYSE or ISO 21001 standards, and is applied consistently across all current and future Embassy Camps destinations.

Scroll to Top

Camp That Masters This Skill: All Camps

Effective presentation and social skills are imparted through a series of team-building exercises conducted in the evenings. While engaged in playing games or brainstorming over start-up ideas, participants lose their inhibitions and learn to interact productively with their peers.

Camp That Masters This Skill: Smart Camp

Your child’s reading speed will increase by 1.5 to 3 times! Our trainers use proven speed reading techniques to push your child to read faster and develop their ability to perceive words faster than they speak. On average, a child’s reading speed increases by 2 to 2.5 times. Your child will get hooked on reading and amass vast knowledge.

Camp That Masters This Skill: Smart Camp

Your child will learn to type without looking at the keyboard in just 3 weeks. Participants will attend a series of one-hour lessons every day and memorize the placement of letters on the keyboard with the aid of interactive activities. They will leave the camp with their notebook keyboard covered with empty stickers and retain this skill till the end of their lives.

Camp That Masters This Skill: Embassy English / Smart Camp

Participants are divided into teams led by highly motivated team leaders. They are taught to identify a problem and come up with an appropriate business solution. They ideate a commercially viable start-up, complete with a business model, that has the potential to be launched in the market. A competition judged by serial entrepreneurs and business stalwarts to evaluate each of the start-ups.

Camp That Masters This Skill: All Camps

Your child participates in multiple outdoor physical activities like football, swimming, etc. They get to select the ones that they like and also try out new ones. These games are not very stressful and keep the kids engaged for 30 to 60 minutes every day and make them physically fitter.

Camp That Masters This Skill: Embassy English / Travel & English / Family Camp

English is taught at two levels – one teaches the basics of written and spoken English while another hones your child’s higher-level English speaking ability. Participants are tested and assigned to the relevant group. All lessons are conducted in a fun atmosphere that involves round table discussion, learning scientific facts, and other trivia. Emphasis is laid on conversational English.

Camp That Masters This Skill: Smart Camp

The basics of mental arithmetics are taught in Smart Camp with the aid of an abacus. Your child will be able to easily perform arithmetic calculations like multiplying two numbers in a jiffy. We encourage kids to continue learning after the camp ends and some of our participants have gone on to win international championships.

Camp That Masters This Skill: AI Camp

Industry experts will introduce your child to 10 essential AI platforms, each of which deals with a different subject like projects, photos, videos, animating still pictures etc. En-route participants will also learn the correct way of writing prompts from AI specialists. Your child will get empowered to apply the skills learned in our camp to improve their performance in academics and extracurricular activities.